About Access to Information and Privacy
- Introduction to Access to Information and Privacy
- How to Make a Request
- Completed Access to Information Requests
- Contact Us
Introduction to Access to Information and Privacy
The Access to Information Act gives Canadian citizens as well as people and corporations present in Canada the right to have access to federal government records that are not of a personal nature or subject to certain limited and specific exceptions. The Access to Information Act complements, but does not replace other procedures for obtaining government information. It is not intended to limit in any way the access to government information that is normally available to the public upon request.
The Privacy Act protects the privacy of all Canadian citizens and permanent residents regarding personal information held by a government institution. It also gives individuals, including those in Canada who are not permanent residents or citizens, the right to access their own personal information.
How to Make a Request
Access to Information Request
To make an Access to Information request for information held by the Canadian Environmental Assessment Agency, you may complete the Access to Information Request Form or send a letter mentioning the Access to Information Act and describing the information you are seeking to the Access to Information and Privacy Office. Please include any relevant details to help us find the information you are looking for.
Please note that an application fee of $5 applies to each request and additional costs may be charged. This application fee entitles you to five hours of search and preparation time for the requested records. You will be notified in advance if there are additional costs and you may be asked to make a deposit. You may send the application fee in the form of a cheque or money order made payable to the Receiver General for Canada. The Canadian Environmental Assessment Agency also accepts MasterCard, Visa and American Express.
Personal Information Request
To access your own personal information held by the Canadian Environmental Assessment Agency, you may complete the Personal Information Request Form or send a letter mentioning the Privacy Act and describing the information you are seeking to the Access to Information and Privacy Office. Please include any relevant details to help us find the information you are looking for.
In addition, if you are requesting personal information that does not concern you, you must include a consent document indicating the name of the person giving his or her consent and to whom consent is being given. The consent document must be dated and signed by the person giving the consent.
There is no charge for information under the Privacy Act.
As required under the Canadian Environmental ssessment Act, 2012, the Canadian Environmental Assessment Registry facilitates public access to information and records related to proposed projects subject to the federal environmental assessment process. For more information on how to access Registry records, you can consult the Registry Frequently Asked Questions page.
The Government of Canada encourages the release of information through requests outside of the Access to Information and Privacy process. To make an informal request, use the contact information on the Agency's general Contact us page.
Send Your Request
Send access to information and privacy requests as well as requests for previously completed access to information requests to the following address:
Access to Information and Privacy Coordinator
Canadian Environmental Assessment Agency
22nd Floor, Place Bell
160 Elgin Street
Ottawa ON K1A 0H3
By email: firstname.lastname@example.org
By fax: 613-960-1517
Completed Access to Information Requests
The following is a summary of completed access to information requests processed by the Canadian Environmental Assessment Agency. The requests are displayed by the year and the month when they became available for public release.
Should they be requested informally, the records will be disclosed in the form that they were released under the Access to Information Act including format, language(s) and any exemptions or exclusions that were applied at the time of release. Please note that while the summaries are available in both official languages, the responsive records are only available in the language in which they were originally created.
If you wish to obtain a copy of the records released in response to these requests informally, please contact us. You must include your full name and complete mailing address as well as the file number(s) requested.
Summaries of Completed Access to Information Requests
|Request Number||Request Summary||Status of Completed Request *||Number of Pages Released|
* These definitions provide a brief explanation of the Status of Completed Request.
|A-2011-00002||Records containing the following: the Participant Funding Program's planned budget, number of applications made to the Program, number of applications approved, and the end-of-year Program payout total to applicants for years 2008, 2009 and 2010.||All disclosed||11|
|A-2011-00004||Copies of the comments submitted pursuant to paragraph 59(a) of the Canadian Environmental Assessment Act regarding the Establishing Timelines for Comprehensive Studies Regulations|
(pre-published for comments in the Canada Gazette, Part I, on August 14, 2010).
|A-2011-00006||Environmental assessment reports and First Nation consultation records pertaining to the following projects of the Lesser Slave Lake area in Alberta:|
05-01-9557, 05-01-15083, 04-01-8416, 09-01-50433, 10-01-58324
(the numbers listed refer to the Canadian Environmental Assessment Registry reference numbers).
|A-2011-00007||Information on all transfer payments for the 2010-2011 reporting period awarded by the Canadian Environmental Assessment Agency. The information shall include the recipient name, location, date of contribution, amount awarded, amount transferred, purpose, the project under which the transfer was approved (if any), and any relevant comments concerning the ongoing nature of the transfer payments.||All disclosed||7|
|A-2011-00008||All records of temporary help services call ups awarded in the Pacific and Yukon Region (Vancouver) and in the Ontario Region (Toronto) in 2011 and all contracts awarded in 2011 for Task-Based Informatics Professional Services and Task and Solutions Professional Services.||Disclosed in part||1|
|Nothing to Report|
|A-2011-00012||Provide a copy of the application for a screening conducted pursuant to the Canadian Environmental Assessment Act commencing on March 17, 2011 in relation to the Welland International Flatwater Centre Site Preparation Project. Registry no. 11-01-61147, amended on December 14, 2011.||No Records Exist||0|
|A-2011-00013||Provide copies of the pre-October 6th, 2010 and the post-October 6th, 2010 confirmation letter/e-mail/notice sent to those requesting to make an oral statement to the Joint Review Panel on the Northern Gateway Pipeline Project.||No Records Exist||0|
|A-2011-00015||Provide copies of all documents, including memos, briefing notes, e-mails, talking points, media lines etc., regarding the list of applicants who wish to make an oral presentation at the Northern Gateway Pipeline review hearings, specifically regarding issues such as the presence of fake names and foreigners on the list.||No Records Exist||0|
|A-2011-00016||Provide copies of all documents, including memos, briefing notes, e-mails, talking points, media lines, correspondence, media summaries, directives, etc., regarding possible amendments or changes to the rules or processes for the Joint Review Panel on the Northern Gateway Pipeline Project since August 1, 2010.||No Records Exist||0|
|A-2011-00017||Provide a list of all names that have been removed or deleted from the public registry of those requesting to make an oral statement to the Joint Review Panel on the Northern Gateway pipeline, since October 1, 2010.||No Records Exist||0|
|A-2011-00018||Provide copies of all documents, including memos, briefing notes, e-mails, talking points, media lines, correspondence, media summaries, directives, etc., regarding Ezra Levant, Kathryn Marshall, Ethical Oil, ethicaloil.org. or Ourdecision.ca and the Joint Review Panel on the Northern Gateway Pipeline Project.||No Records Exist||0|
|A-2011-00019||Provide copies of all documents, including memos, guidelines, briefing notes, e-mails, talking points, media lines, correspondence, etc., regarding the involvement of foreign non government organizations in the Northern Gateway pipeline review hearings.||No Records Exist||0|
|A-2011-00020||Provide copies of all documents, including memos, briefing notes, e-mails, talking points, media lines, correspondence, media summaries, directives, etc., regarding comments from the Minister of Natural Resources on the process of the Joint Review Panel on the Northern Gateway Pipeline Project.||No Records Exist||0|
|A-2011-00021||Provide copies of all documents, including memos, briefing notes, e-mails, talking points, media lines, correspondence, media summaries, directives, etc., regarding comments by the Prime Minister on the process of the Joint Review Panel on the Northern Gateway Pipeline Project.||No Records Exist||0|
|A-2011-00023||Provide historic environmental assessment/investigations or any reports pertaining to soil or groundwater quality of a property located in section 9, Township 62, Range 2, west of the 4th meridian in Alberta. The site is located in the northeast portion of the section (specifically 16). Provide records of oil and gas development as well.||No Records Exist||0|
|A-2011-00014||All documents, including memos, briefing notes, emails, talking points, media lines, correspondence, media summaries, directives, etc., regarding the witness list for the Joint Review Panel on the Northern Gateway Pipeline Project since October 1, 2010.||All disclosed||20|
|A-2011-00024||Records involving the Participant Funding Program's planned budget, number of applications made, approved, and the end-of-year total payout to applicants for 2011-2012 and 2012-2013.||Disclosed in part||40|
|A-2011-00026||Copies of all memos, notes, sticky notes, emails, recordings, texts or PIN messages, minutes of meetings, communication or other documentation touching on, or relating to "ForestEthics", between January 1, 2011 and January 18, 2012.||All disclosed||9|
|A-2011-00028||All records and correspondence pertaining to the participation and/or involvement with the United Nations since January 1, 2010.||All disclosed||26|
|Nothing to Report|
|A-2011-00038||All records, including but not limited to memos, reports and briefing notes, created after the development of a project to summarize issues raised by First Nations on the Enbridge Northern Gateway Project.||No records exist||0|
|A-2011-00039||A list of interviews and information requests from the media to the Canadian Environmental Assessment Agency from July 1, 2006 to February 20, 2012.||Disclosed in part||48|
|A-2011-00038||Phase I environmental site assessment information related to the Axel Heiberg Island, Melville Island, and Bylot Island sites.||No records exist||0|
|A-2012-00004||Temporary help service, supply arrangement and standing offer call-ups issued in the National Capital Region from October 2011 to March 2012.||Disclosed in part||9|
|A-2011-00027||All documents regarding funding under the Participant Funding Program for the Joint Review Panel on the Northern Gateway Pipeline Project.||Disclosed in part||303|
|A-2011-00009||Records of communication between Shell Canada Limited and the Canadian Environmental Assessment Agency relating to Shell's proposals to expand the Jackpine Mine Expansion Project.||Disclosed in part||713|
|A-2011-00010||Records related to the Northern Gateway Pipeline Project, including but not limited to records of First Nation consultations and the Joint Review Panel with the National Energy Board, dated from June 1, 2011 to December 1, 2011.||Disclosed in part||1269|
|A-2012-00006||Any letter sent to the Canadian Environmental Assessment Agency by Northcliff Resources Ltd. or its representatives referring to legal action in regards to the consultation process for the Sisson Project (Tungsten and Molybdenum Mine).||No records exist||0|
|A-2012-00008||All records regarding the Participant Funding Program since January 1, 2012.||All disclosed||135|
|A-2012-00009||A copy of the draft Environmental Impact Statement submitted by Taseko Mines Limited for the New Prosperity Gold-Copper Mine Project.||All excluded||0|
|A-2012-00012||All information related to Adorable Junior Garments Inc.||No records exist||0|
|A-2012-00013||Evidence of communication between 3191574 Nova Scotia Company, also known as The Highland Companies, or their representatives and the Canadian Environmental Assessment Agency from March 1, 2012 to January 1, 2014.||No records exist||0|
|A-2012-00011||All records related to CN Mile 56.2 Fraser River Pier Protection environmental assessment.||No records exist||0|
|A-2012-00016||All records regarding media questions on the report of the United States of America National Transportation Safety Board and its role in the Joint Review Panel process of the Northern Gateway Pipeline Project, since August 1, 2012.||All disclosed||16|
|A-2012-00017||All contracts and funding agreements with the following groups: Tides Canada, David Suzuki Foundation, Environmental Defense, Sierra Club Canada, and the Western Canadian Wilderness Committee since January 1, 2010.||All disclosed||110|
|A-2012-00019||List of all planned or commenced environmental assessments cancelled due to changes to the Canadian Environmental Assessment Act, 2012 that came into force on July 6, 2012.||All excluded||0|
|A-2012-00020||Information on why there was no environmental assessment completed on Port Mouton Bay, Nova Scotia, before Cooke's Aquaculture fish farms were put in place.||No records exist||0|
|A-2012-00021||Temporary help service, supply arrangement and standing offer call-ups issued in the National Capital Region for the months of April, May, June, July and August 2012.||All disclosed||13|
|Nothing to Report.|
|A-2012-00007||Copy of the findings from a Sisson Project study or report undertaken by the proponent or by the Federal Crown pertaining to the "strength of claim" analysis with respect to Aboriginal and Treaty Rights or Title.||Disclosed in part||174|
|A-2012-00018||Records related to considerations of project viability/sustainability in the environmental impact statement/assessment for the Deep Geologic Repository for Low and Intermediate Level Radioactive Waste Project (Ontario Power Generation).||No records exist||0|
|A-2012-00022||Copies of contracts and funding agreements between January 1, 2004 and December 31, 2009 with the following groups: Tides Canada, David Suzuki Foundation, Environmental Defense, Sierra Club Canada and the Western Canadian Wilderness Committee.||All disclosed||204|
|A-2012-00025||Copy of a letter that Goldcorp Canada Ltd. sent to the Canadian Environmental Assessment Agency (likely after March 19, 2012 but before October 2012).||All disclosed||2|
|A-2012-00026||Database extract of the environmental assessment registry.||All excluded||0|
|A-2012-00027||Any records related to the Government of Canada's involvement in or discussions of a submission regarding Canada's Fisheries Act to the Commission for Environmental Cooperation formed under the North American Free Trade Agreement (submission ID: SEM-10-002).||No records exist||0|
|A-2012-00028||All records associated with the meeting between the Canadian Energy Pipeline Association and Elaine Feldman on December 12, 2012.||Disclosed in part||36|
|A-2012-00029||All records associated with the meeting between Shell Canada and Helen Cutts on November 8, 2012.||All disclosed||9|
|A-2012-00031||A list of any audits conducted on the Participant Funding Program since January 1, 2008.||No records exist||0|
|A-2012-00033||Copy of the letters of offer for the following contracts: K4200-12-0080, K4000-12-0030, K4450-12-0002R, K4430-11-0039, K4450-11-0015.||Disclosed in part||98|
|A-2012-00034||Any information (investigations, infractions, complaints) relating to Hotel Delta Centre-Ville (Montréal), 777 rue Université, Montréal, Québec, H3C 3Z7.||No records exist||0|
|A-2012-00035||All records related to the meeting(s) between representatives of Kinder Morgan Canada Inc. and Yves Leboeuf, Peter Kent, John Morris and Andrea Lyon on January 31, 2012 (Communication Report 248602-205869 in the lobbyist database).||Disclosed in part||120|
|A-2013-00004||Temporary help service, supply arrangement and standing offer call-ups issued in the National Capital Region from September 2012, to March 2013.||Disclosed in part||16|
|A-2012-00023||Participant Funding Program applications for the Marathon Platinum Group Metals and Copper Mine Project, Phase 2 (File 10-05-54755).||Disclosed in part||385|
|A-2013-00001||All records related to meeting(s) between Canadian National Railway and Yves Leboeuf on March 8, 2013 (Communication #5260-267071 in the lobbyist database).||Disclosed in part||108|
|A-2013-00002||Copy of the code of conduct for employees (both indeterminate and term) and records such as briefing notes and presentations related to dissemination of the code to staff.||All disclosed||156|
|A-2013-00005||Copy of any report and/or permit issued to Fermes marines du Québec Inc. regarding a property located at 12, Route du Quai, Chandler, Newport sector, lot 95 of the official cadastre of the county of Newport, Gaspé's Registration Division and at 6, rue de l'Écloserie.||No records exist||0|
|A-2012-00030||Copies of all documents resulting from the contribution agreements with the Sierra Club that were released in response to A-2012-00022.||Disclosed in part||1211|
|A-2011-00025||All records regarding funding pressures or shortfalls, or underfunding, surrounding Aboriginal groups and their consultation in the environmental assessment process.||Disclosed in part||249|
|A-2013-00008||All federal government reports, briefing notes or meeting summaries that were produced between January 1, 2011 and June 1, 2013 with respect to Line 9.||Disclosed in part||5|
|A-2012-00014||All documents and email created on or after June 4, 2012 which relate to Taseko Mine Limited or the New Prosperity Project.||Disclosed in part||904|
|A-2013-00014||Task Based Professional Services (TSPS) and Task Based Informatics Professional Services (TBIPS) supply arrangement and standing offer contracts issued in the National Capital Region for the months of April 2013, May 2013, and June 2013.||Disclosed in part||31|
|A-2013-00016||Temporary help service supply arrangement and standing offer call-ups issued in the National Capital Region for the months of April 2013, May 2013, and June 2013.||Disclosed in part||11|
|A-2013-00010||All records (including presentation slides, briefing notes, minutes, agendas, text messages and voicemail messages) related to the communication/meetings between representatives of BP Canada Energy Group and the Canadian Environmental Assessment Agency (including communication with Peter Sylvester, on December 9, 2008).||Disclosed in part||30|
|A-2013-00007||Records related to the study of adverse effects of projects in Ontario's Ring of Fire region and the surrounding First Nations Communities on aboriginal and treaty rights related to Cliffs and Noront, from January 1, 2013 to July 22, 2013.||Disclosed in part||878|
|A-2013-00009||Provide all records and documents related to the communication/meeting(s) between representatives of ConocoPhillips Canada Ltd. and the Canadian Environmental Assessment Agency on June 13, 2013.||Disclosed in part||20|
|A-2013-00011 and A-2013-00013||Provide copies of all communication between Coalspur Mines Limited and Coal Valley Resources Inc. Provide all communications between the Agency and mining companies regarding the Coal Vista project (all submissions, memos, briefing notes, documentation relating to meetings, and any records regarding the consultation by the Agency with aboriginal peoples).||Disclosed in part||279|
|A-2013-00019||Employment-related submissions to the environmental assessment of Mount Milligan Gold-Copper Mine Project.||Records do not exist||0|
|A-2013-00020||Employment-related submissions to the environmental assessment of Lower Mattagami Hydroelectric Complex Redevelopment.||Records do not exist||0|
|A-2013-00021||Employment-related submissions to the environmental assessment of Voisey's Bay Mine and Mill Project.||Records do not exist||0|
If you need advice on the process for completing an access to information request or a personal information request, please contact us using one of the following options:
- Phone: 613-957-0700
- Toll free: 1-866-582-1884
- Fax: 613-960-1517
- Internet email address: email@example.com
- By mail:
Access to Information and Privacy Coordinator
Canadian Environmental Assessment Agency
22nd Floor, Place Bell
160 Elgin Street
Ottawa ON K1A 0H3
- Date Modified: