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About Access to Information and Privacy

Introduction to Access to Information and Privacy

The Access to Information Act gives Canadian citizens as well as people and corporations present in Canada the right to have access to federal government records that are not of a personal nature or subject to certain limited and specific exceptions. The Access to Information Act complements, but does not replace other procedures for obtaining government information. It is not intended to limit in any way the access to government information that is normally available to the public upon request.

The Privacy Act protects the privacy of all Canadian citizens and permanent residents regarding personal information held by a government institution. It also gives individuals, including those in Canada who are not permanent residents or citizens, the right to access their own personal information.

How to Make a Request

Access to Information Request

To make an Access to Information request for information held by the Canadian Environmental Assessment Agency, you may complete the Access to Information Request Form or send a letter mentioning the Access to Information Act and describing the information you are seeking to the Access to Information and Privacy Office. Please include any relevant details to help us find the information you are looking for.

Please note that an application fee of $5 applies to each request and additional costs may be charged. This application fee entitles you to five hours of search and preparation time for the requested records. You will be notified in advance if there are additional costs and you may be asked to make a deposit. You may send the application fee in the form of a cheque or money order made payable to the Receiver General for Canada. The Canadian Environmental Assessment Agency also accepts MasterCard, Visa and American Express.

Personal Information Request

To access your own personal information held by the Canadian Environmental Assessment Agency, you may complete the Personal Information Request Form or send a letter mentioning the Privacy Act and describing the information you are seeking to the Access to Information and Privacy Office. Please include any relevant details to help us find the information you are looking for.

In addition, if you are requesting personal information that does not concern you, you must include a consent document indicating the name of the person giving his or her consent and to whom consent is being given. The consent document must be dated and signed by the person giving the consent.

There is no charge for information under the Privacy Act.

Registry Request

As required under the Canadian Environmental ssessment Act, 2012, the Canadian Environmental Assessment Registry facilitates public access to information and records related to proposed projects subject to the federal environmental assessment process. For more information on how to access Registry records, you can consult the Registry Frequently Asked Questions page.

Informal Request

The Government of Canada encourages the release of information through requests outside of the Access to Information and Privacy process. To make an informal request, use the contact information on the Agency's general Contact us page.

Send Your Request

Send access to information and privacy requests as well as requests for previously completed access to information requests to the following address:

Access to Information and Privacy Coordinator
Canadian Environmental Assessment Agency
22nd Floor, Place Bell
160 Elgin Street
Ottawa ON K1A 0H3
By email: atip-aiprp@ceaa-acee.gc.ca
By fax: 613-960-1517

Completed Access to Information Requests

The following is a summary of completed access to information requests processed by the Canadian Environmental Assessment Agency. The requests are displayed by the year and the month when they became available for public release.

Should they be requested informally, the records will be disclosed in the form that they were released under the Access to Information Act including format, language(s) and any exemptions or exclusions that were applied at the time of release. Please note that while the summaries are available in both official languages, the responsive records are only available in the language in which they were originally created.

If you wish to obtain a copy of the records released in response to these requests informally, please contact us. You must include your full name and complete mailing address as well as the file number(s) requested.

Summaries of Completed Access to Information Requests

Request NumberRequest SummaryStatus of Completed Request *Number of Pages Released
March 2012

* These definitions provide a brief explanation of the Status of Completed Request.

All disclosed
All the records relevant to the request were disclosed to the applicant (i.e., without the application of exemptions or exclusions).
Disclosed in part
Only a portion of the information requested was disclosed because the remainder was exempt and/or excluded.
All exempted
No information was disclosed because all of the information requested qualified for exemption.
All excluded
No information was disclosed because all of the information requested qualified for exclusion under sections 68, 68.1, 68.2, 69 or 69.1 of the Access to Information Act.
No records exist
The request provided sufficient information to identify the specific information sought but no relevant records were found.
Nothing to Report
April 2012
A-2011-00038All records, including but not limited to memos, reports and briefing notes, created after the development of a project to summarize issues raised by First Nations on the Enbridge Northern Gateway Project.No records exist0
A-2011-00039A list of interviews and information requests from the media to the Canadian Environmental Assessment Agency from July 1, 2006 to February 20, 2012.Disclosed in part48
May 2012
A-2011-00038Phase I environmental site assessment information related to the Axel Heiberg Island, Melville Island, and Bylot Island sites.No records exist0
A-2012-00004Temporary help service, supply arrangement and standing offer call-ups issued in the National Capital Region from October 2011 to March 2012.Disclosed in part9
June 2012
A-2011-00027All documents regarding funding under the Participant Funding Program for the Joint Review Panel on the Northern Gateway Pipeline Project.Disclosed in part303
July 2012
A-2011-00009Records of communication between Shell Canada Limited and the Canadian Environmental Assessment Agency relating to Shell's proposals to expand the Jackpine Mine Expansion Project.Disclosed in part713
A-2011-00010Records related to the Northern Gateway Pipeline Project, including but not limited to records of First Nation consultations and the Joint Review Panel with the National Energy Board, dated from June 1, 2011 to December 1, 2011.Disclosed in part1269
A-2012-00006Any letter sent to the Canadian Environmental Assessment Agency by Northcliff Resources Ltd. or its representatives referring to legal action in regards to the consultation process for the Sisson Project (Tungsten and Molybdenum Mine).No records exist0
A-2012-00008All records regarding the Participant Funding Program since January 1, 2012.All disclosed135
A-2012-00009A copy of the draft Environmental Impact Statement submitted by Taseko Mines Limited for the New Prosperity Gold-Copper Mine Project.All excluded0
August 2012
A-2012-00012All information related to Adorable Junior Garments Inc.No records exist0
A-2012-00013Evidence of communication between 3191574 Nova Scotia Company, also known as The Highland Companies, or their representatives and the Canadian Environmental Assessment Agency from March 1, 2012 to January 1, 2014.No records exist0
September 2012
A-2012-00011All records related to CN Mile 56.2 Fraser River Pier Protection environmental assessment.No records exist0
A-2012-00016All records regarding media questions on the report of the United States of America National Transportation Safety Board and its role in the Joint Review Panel process of the Northern Gateway Pipeline Project, since August 1, 2012.All disclosed16
A-2012-00017All contracts and funding agreements with the following groups: Tides Canada, David Suzuki Foundation, Environmental Defense, Sierra Club Canada, and the Western Canadian Wilderness Committee since January 1, 2010.All disclosed110
October 2012
A-2012-00019List of all planned or commenced environmental assessments cancelled due to changes to the Canadian Environmental Assessment Act, 2012 that came into force on July 6, 2012.All excluded0
A-2012-00020Information on why there was no environmental assessment completed on Port Mouton Bay, Nova Scotia, before Cooke's Aquaculture fish farms were put in place.No records exist0
November 2012
A-2012-00021Temporary help service, supply arrangement and standing offer call-ups issued in the National Capital Region for the months of April, May, June, July and August 2012.All disclosed13
December 2012
Nothing to Report.
January 2013
A-2012-00007Copy of the findings from a Sisson Project study or report undertaken by the proponent or by the Federal Crown pertaining to the "strength of claim" analysis with respect to Aboriginal and Treaty Rights or Title.Disclosed in part174
February 2013
A-2012-00018Records related to considerations of project viability/sustainability in the environmental impact statement/assessment for the Deep Geologic Repository for Low and Intermediate Level Radioactive Waste Project (Ontario Power Generation).No records exist0
A-2012-00022Copies of contracts and funding agreements between January 1, 2004 and December 31, 2009 with the following groups: Tides Canada, David Suzuki Foundation, Environmental Defense, Sierra Club Canada and the Western Canadian Wilderness Committee.All disclosed204
A-2012-00025Copy of a letter that Goldcorp Canada Ltd. sent to the Canadian Environmental Assessment Agency (likely after March 19, 2012 but before October 2012).All disclosed2
A-2012-00026Database extract of the environmental assessment registry.All excluded0
A-2012-00027Any records related to the Government of Canada's involvement in or discussions of a submission regarding Canada's Fisheries Act to the Commission for Environmental Cooperation formed under the North American Free Trade Agreement (submission ID: SEM-10-002).No records exist0
March 2013
A-2012-00028All records associated with the meeting between the Canadian Energy Pipeline Association and Elaine Feldman on December 12, 2012.Disclosed in part36
A-2012-00029All records associated with the meeting between Shell Canada and Helen Cutts on November 8, 2012.All disclosed9
A-2012-00031A list of any audits conducted on the Participant Funding Program since January 1, 2008.No records exist0
April 2013
A-2012-00033Copy of the letters of offer for the following contracts: K4200-12-0080, K4000-12-0030, K4450-12-0002R, K4430-11-0039, K4450-11-0015.Disclosed in part98
A-2012-00034Any information (investigations, infractions, complaints) relating to Hotel Delta Centre-Ville (Montréal), 777 rue Université, Montréal, Québec, H3C 3Z7.No records exist0
May 2013
A-2012-00035All records related to the meeting(s) between representatives of Kinder Morgan Canada Inc. and Yves Leboeuf, Peter Kent, John Morris and Andrea Lyon on January 31, 2012 (Communication Report 248602-205869 in the lobbyist database).Disclosed in part120
June 2013
A-2013-00004Temporary help service, supply arrangement and standing offer call-ups issued in the National Capital Region from September 2012, to March 2013.Disclosed in part16
July 2013
A-2012-00023Participant Funding Program applications for the Marathon Platinum Group Metals and Copper Mine Project, Phase 2 (File 10-05-54755).Disclosed in part385
A-2013-00001All records related to meeting(s) between Canadian National Railway and Yves Leboeuf on March 8, 2013 (Communication #5260-267071 in the lobbyist database).Disclosed in part108
A-2013-00002Copy of the code of conduct for employees (both indeterminate and term) and records such as briefing notes and presentations related to dissemination of the code to staff.All disclosed156
A-2013-00005Copy of any report and/or permit issued to Fermes marines du Québec Inc. regarding a property located at 12, Route du Quai, Chandler, Newport sector, lot 95 of the official cadastre of the county of Newport, Gaspé's Registration Division and at 6, rue de l'Écloserie.No records exist0
August 2013
A-2012-00030Copies of all documents resulting from the contribution agreements with the Sierra Club that were released in response to A-2012-00022.Disclosed in part1211
A-2011-00025All records regarding funding pressures or shortfalls, or underfunding, surrounding Aboriginal groups and their consultation in the environmental assessment process.Disclosed in part249
A-2013-00008All federal government reports, briefing notes or meeting summaries that were produced between January 1, 2011 and June 1, 2013 with respect to Line 9.Disclosed in part5
September 2013
A-2012-00014All documents and email created on or after June 4, 2012 which relate to Taseko Mine Limited or the New Prosperity Project.Disclosed in part904
October 2013
A-2013-00014Task Based Professional Services (TSPS) and Task Based Informatics Professional Services (TBIPS) supply arrangement and standing offer contracts issued in the National Capital Region for the months of April 2013, May 2013, and June 2013.Disclosed in part31
A-2013-00016Temporary help service supply arrangement and standing offer call-ups issued in the National Capital Region for the months of April 2013, May 2013, and June 2013.Disclosed in part11
November 2013
A-2013-00010All records (including presentation slides, briefing notes, minutes, agendas, text messages and voicemail messages) related to the communication/meetings between representatives of BP Canada Energy Group and the Canadian Environmental Assessment Agency (including communication with Peter Sylvester, on December 9, 2008).Disclosed in part30
December 2013
A-2013-00007Records related to the study of adverse effects of projects in Ontario's Ring of Fire region and the surrounding First Nations Communities on aboriginal and treaty rights related to Cliffs and Noront, from January 1, 2013 to July 22, 2013.Disclosed in part878
A-2013-00009Provide all records and documents related to the communication/meeting(s) between representatives of ConocoPhillips Canada Ltd. and the Canadian Environmental Assessment Agency on June 13, 2013.Disclosed in part20
A-2013-00011 and A-2013-00013Provide copies of all communication between Coalspur Mines Limited and Coal Valley Resources Inc. Provide all communications between the Agency and mining companies regarding the Coal Vista project (all submissions, memos, briefing notes, documentation relating to meetings, and any records regarding the consultation by the Agency with aboriginal peoples).Disclosed in part279
A-2013-00019Employment-related submissions to the environmental assessment of Mount Milligan Gold-Copper Mine Project.Records do not exist0
A-2013-00020Employment-related submissions to the environmental assessment of Lower Mattagami Hydroelectric Complex Redevelopment.Records do not exist0
A-2013-00021Employment-related submissions to the environmental assessment of Voisey's Bay Mine and Mill Project.Records do not exist0
January 2014
A-2013-00006All records referring to Idle No More between November 1, 2012 and June 30, 2013.Disclosed in part111
A-2013-00017All records relating to the meeting of the Minister of the Environment with representatives of Ecojustice on May 15, 2013, as listed in The Lobbyist Registry.All disclosed56
A-2013-00024Templates, guidelines, standards, policies and other guidance used by the Agency in preparing memoranda or briefing notes for the Minister of the Environment.All disclosed23
February 2014
A-2012-0002All records exchanged between the Canadian Environmental Assessment Agency and Compliance Energy Corporation/Compliance Coal Corporation regarding the proposed Raven Underground Coal Project on Vancouver Island.Disclosed in part9190
A-2013-00022All employment related records on the environmental assessment of the Renard Diamond Mine Project.Disclosed in part3
March 2014
A-2011-00003All records relating to the creation, design or development of the Joint Review Panel for the Enbridge Northern Gateway Project environmental assessment that refers, addresses or relates to Aboriginal consultation and accommodation from June 1, 2008 to June 1, 2011.Disclosed in part7432
A-2011-00037All records on the environmental assessment of the Cliffs Chromite Project.Disclosed in part17861
A-2013-00018All records referencing Dr. Alexandre Desbarats and the proposed New Prosperity Gold-Copper Mine Project since January 1, 2012.Disclosed in part137
April 2014
A-2013-00029All records regarding Forensic Technology Inc. (200-5757 Cavendish Boulevard, Côte Saint-Luc, Quebec, H4W 2W8)No records exist0
A-2014-00001Records regarding the decommissioning of the former RCMP training centre in Kemptville, Ontario.No records exist0
May 2014
A-2013-00023All records received from stakeholders/third party groups regarding proposed changes to any of the following legislation since January 1, 2011: National Energy Board Act, Fisheries Act, Navigable Waters Protection Act and Canadian Environmental Assessment Act.Disclosed in part1232
A-2014-00002Temporary help services, supply arrangements and standing offer contracts issued in the National Capital Region for the following months: October 2013, November 2013, December 2013, January 2014, February 2014 and March 2014.Disclosed in part9
A-2014-00003Task based professional services, task based informatics professional services, supply arrangements and standing offer contracts issued in the National Capital Region for the following months: October 2013, November 2013, December 2013, January 2014, February 2014 and March 2014.Disclosed in part11
A-2014-00004Temporary help services, supply arrangements and standing offer contracts issued in the western regions (specifically Calgary and Vancouver) and the Ontario region (Toronto) from October 2013 to March 2014.Disclosed in part137

Contact Us

If you need advice on the process for completing an access to information request or a personal information request, please contact us using one of the following options:

  • Phone: 613-957-0700
  • Toll free: 1-866-582-1884
  • Fax: 613-960-1517
  • Internet email address: atip-aiprp@ceaa-acee.gc.ca
  • By mail:
    Access to Information and Privacy Coordinator
    Canadian Environmental Assessment Agency
    22nd Floor, Place Bell
    160 Elgin Street
    Ottawa ON K1A 0H3